Continuing in the series on an organized life with file folders, we move on to the folders that go in a filing cabinet. File folders have worked very well for me over the years so I thought I would share my system so others can benefit.
While some file folders go on my desk and others go on a bookshelf, some can be stored in a filing cabinet. Here are some guidelines on how I decide on what goes where.
Files that go in my filing cabinet:
Basically items that don’t need to be seen can go in a filing cabinet. The question I have to ask when putting things away in a cabinet is, “Will I remember that I have this and will I know where to look for it when I need it?” If an item passes this criteria then it can be filed away out of sight.
Here are some items that fit that criteria:
- Paid bill receipts
- Previous year tax returns
- Vacation ideas and resources
- Bookkeeping files for the church that I work for
- Family bookkeeping files
- Extra paper
- Colored paper
- Photo paper
- Extra ink cartridges
- Sheet protectors
- Business receipts
- Tax information that we will need when preparing next year’s taxes
Basically, these items don’t have to be sitting out on my desk for me to remember I have them. They have their home in the filing cabinet and I can look for them there when I need them.
Although all of life can’t be organized and life gets out of control sometimes, having everything where you need it when you need it does make life run smoother. Don’t think too hard about what to put in files and where to put them. Just get started. You will find your own way and get a system that works best for you and your family.
If you find that you are misplacing things or not finding things where you think they should be, then reevaluate and go back at it the next day. Get rid of a few things to make your files more manageable if needed. The main thing is to keep working at it!